How Much Does a POS System Usually Cost in Malaysia?

Investing in a reliable POS System Malaysia is essential for businesses of all sizes—especially SMEs in retail, F&B, and service sectors. But how much does a POS System Malaysia really cost in 2025?

This comprehensive guide breaks down all the cost factors: from hardware and software to setup and support. We also include a chart to help you visualize the average pricing among top providers in the market.

Whether you’re starting a café, upgrading your retail tech, or expanding your chain of outlets, understanding the cost of a POS System Malaysia can help you budget wisely and avoid hidden expenses.

Components That Affect the Cost of a POS System Malaysia

There isn’t a one-size-fits-all answer to the pricing of a POS System Malaysia. The cost depends on several core components:

1. Hardware

• Touchscreen POS terminal

• Cash drawer

• Barcode scanner

• Receipt printer

• Kitchen Display System (for restaurants)

2. Software

• Cloud-based POS software license

• CRM and loyalty modules

• SST e-invoicing compliance

3. Monthly Subscription or Licensing

• Monthly SaaS fees for POS access

• Add-ons like reporting, multi-branch features

4. Setup and Training

• Onboarding and installation fees

• Staff training (optional or included)

5. Maintenance & Support

• Customer service availability

• System updates and cloud backup

The total cost of a POS System Malaysia is the combination of all these parts.

Average Pricing Breakdown for POS System Malaysia

Let’s take a look at typical pricing ranges based on industry benchmarks and leading providers.

🔸 Hardware Costs (One-Time)

Total Hardware Range: RM2,000 – RM6,500 per outlet depending on setup

🔸 Software Subscription Costs (Monthly)

Average Monthly Range: RM79 – RM239/month per outlet

🔸 Add-On Costs

• CRM Module: RM50–RM100/month

• E-invoicing: RM30–RM60/month

• Multi-outlet Access: RM50–RM150/month

As shown, a modern POS System Malaysia ranges from RM2,000 upfront with monthly recurring costs between RM100–RM400 depending on your feature requirements.

Comparing the Cost of POS System Malaysia by Industry

Different industries need different tools—so pricing varies depending on whether you’re running a restaurant, retail store, or service business.

💼 Retail Businesses

• Barcode scanners & stock control essential

• Multi-outlet and multi-SKU inventory

• Loyalty programs attract repeat customers

Expected Cost: RM3,500 upfront + RM139–RM199/month

🍽️ Restaurants and Cafés

• Kitchen printers or KDS are must-haves

• Table layout, ordering system, and modifiers needed

• QR order & pay support

Expected Cost: RM4,000–RM6,000 upfront + RM159–RM239/month

🧖‍♀️ Service-Based Businesses (Salons, Clinics)

• Appointment scheduling & CRM more critical

• May require tablet-based systems only

Expected Cost: RM2,000–RM4,000 upfront + RM99–RM159/month

A POS System Malaysia is not just a cost—it’s an investment that optimizes your business operations.

Factors That Can Increase POS System Malaysia Pricing

Several hidden or optional factors may affect your total cost of a POS System Malaysia:

• Custom Development: Tailored reporting or modules

• Third-Party Integrations: Accounting software, ecommerce, or delivery apps

• Hardware Leasing or Rentals: Increases long-term costs

• Mobile POS Devices: Tablets and cloud-sync devices add flexibility—but cost more

• User Access: Extra charges for more users or devices

Always request a full quote from your POS System Malaysia provider to understand these components.

How to Save Money on Your POS System Malaysia Investment

You don’t have to break the bank to adopt a robust POS System Malaysia. Here are some money-saving strategies:

🔹 Practical Tips:

• Bundle hardware + software: Some providers offer discounted packages

• Apply for government grants: Like the SME Digitalisation Grant (50% matching)

• Choose only needed modules: Avoid add-ons you won’t use immediately

• Opt for monthly billing: Avoid heavy upfront software licensing fees

• Negotiate multi-outlet pricing: If scaling, ask for tiered discounts

Using these techniques, you can get a POS System Malaysia at great value without compromising functionality.

Questions to Ask Before Purchasing a POS System Malaysia

Before making a decision, ask these essential questions:

• Is this system compliant with SST and LHDN e-invoicing?

• Is local support provided (onsite or remote)?

• Are hardware upgrades needed, or can I use my existing equipment?

• What’s included in the monthly fee?

• Are there user limits or transaction caps?

Clear answers will help you avoid surprises in your POS System Malaysia purchase.

Conclusion: Make an Informed Investment in a POS System Malaysia

The cost of a POS System Malaysia in 2025 depends on hardware, software, support, and industry-specific needs. For a standard SME, expect to invest RM2,000–RM6,500 upfront, plus RM99–RM239 per month.

The best way to get started is to evaluate your requirements, test demos, and compare offers from leading brands like ZEONIQ, StoreHub, BIG POS, and Slurp! A properly selected POS System Malaysia can drive efficiency, boost customer satisfaction, and position your business for long-term growth.

Take your time, do the math, and make your move with confidence.